Getting a conference room setup with everything necessary for following smooth work processes can seem like a daunting task. Even if you do have some knowledge with IT equipment, knowing which pieces to use to create an ultimate workspace can take some time.
Luckily, putting together an av setup for conference room may not be as complicated as you may think. It’s possible to cover your ground with just 6 key components. So, we’ve put together a checklist that can help to give peace of mind on the technology side of thing and to build an outstanding AV setup in your conference room.
6 key items you need for a functional conference room set-up
1. Lighting. While it may even be something that would cross your mind as a part of planning a conference room, installing the appropriate lighting can and will affect everything from productivity to the appearance of your team on camera.
2. Monitor. Monitors display necessary information such a slides and other information. It will also display the other party in virtual meetings. For this reason, it is a good idea to find a monitor/s with a quality display.
3. VGA and HDMI cords. Becoming familiar with these cords and how to use them is an important step in creating smooth workflows from start to finish.
4. Camera. Make sure that the camera/s you choose for your conference room have a high-resolution lens and are accompanied with a quality microphone. This can avoid common issues like excessive feedback and densely pixelated images during meetings.
5. Wi-fi. Wi-fi is one of those things that tends to be taken for granted. However, spend a day without wi-fi and you will quickly be reminded of its importance. Investing in a high-speed internet connection will help to avoid issues like frozen video calls and slow download times.
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